2. MULTIPLE BUSINESSES - SMART WAY

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CONSOLIDATE MULTIPLE BUSINESSES (DOMAINS) UNDER ONE ACCOUNT

• Let’s take a scenario, you run 3 small businesses, each business has its own website, now you need 3 email addresses to interact with prospects and customers of these businesses (one each).
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• Instead of going with usual way of buying 3 Google Workspace plan licenses, let see (in the below video) how playing a bit smart here can save us 65% on top of 10% which we already saved with Google Workspace promo code.
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• 96% of the 45,000 users who tried this method were happy with this tip as you see the video stats below.
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Usual Way!

• Sign up 3 domains
• Buy 3 licenses and pay $18 per month ($6/month *3 licenses, one on each domain)
• Create 3 gmail addresses (one for each domain)
• Switch back and forth in all 3 to check emails and reply to them

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Smart Way (Video)

Watch this video to see how you achieve the same in just $6/month.

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3. SWITCH TO ANNUAL PLAN

• If you have been following so far, you got 14 days trial + you used Google Workspace Promo Code (formerly G Suite) and earned 10% discount.
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• If you are now sure that Google's suite of productivity apps including Gmail, Google Docs, Google Drive, Google Calendar, Google Chat, Google Meet video meetings, Sites, Google Vault along with Admin controls can help you become more productive, then consider following.​

• Then it's time to consider switching to yearly plan as it comes with 17% additional savings over Google Workspace promo code than flexible plans.

ANNUAL VS MONTHLY PLAN

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Annual Plan- Pros & Cons

• Approx 17% of more savings on top of Google Workspace promo code
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• No hassle of making (or tracking) monthly payments
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• Help you psychologically treat Google Workspace as your long term email system and inspire to get most out it

However, You are locked in for a year, so if you buy 10 licenses, and 2 of your employees leave, you can not ask Google to refund for 2 users, only option for you is to give them to new employees once they join in

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Monthly Plan - Pros & Cons

• Pay as you go, monthly billing cycle, increase or decrease licenses on monthly basis as you need
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• No locked in, in that worst case, if you want to move away from Google Workspace (formerly G Suite), you are only responsible for that month’s payment (monthly bill).

However, It will be expensive as You will end up paying 17% more than annual plan. Also, you will be more prone to consider other systems as you hear of, when you know you can cancel subscription anytime, which might hurt your productivity

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My Recommendation
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Go Monthly If

• You have high attrition rate, and there is a substantial gap in employees leaving vs joining
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• You are buying it just for yourself or for your small business (5-10 users), go for monthly plan

Go Annual If

• If yours is an established / large business, go for annual plan
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• If you are a kind of person or business who gets excited to hear about new technologies or systems, go for annual plan as it’ll put a full stop on your jump around (at least for a year)
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• P.S -: I don’t mean to avoid switching for something good, rather to avoid technology dilemma:)

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4. GOOGLE GROUPS - LITTLE SECRET

• I have seen businesses go crazy on creating users without taking advantage of Google Groups, though a bit less with G Suite business promo code, but it'll still increase your recurring expense.
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• It's not unusual to see some creating users like info@yourdomain.com sales@yourdoamin.com and wasting their hard earned money every month, as Google Workspace (formerly G Suite) pricing is recurring.
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• Well, that's ok, because they are experts in their business, and not in Google Workspace, but what if a little bit of learning can help you save substantial money?
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• In this video, i will show you how you can use Google Workspace Groups to send and receive emails and save some money

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5. GOOGLE WORKSPACE CATCH ALL ACCOUNT

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You might use your email address to sign up for different services, may be newsletter subscription etc, instead of putting your primary email id everywhere, you should rather do this-:

• Create a Catch All Account
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• Now you can give anyone any email id, it only has to end up in @yourdomain.com, that's it
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• Google will catch all email send to any email id @yourdomain and send it your primary mailbox
  

Gmail + Method (Usual Way)

• Your email id is goldy @ Gmail.com
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• Gmail allows you to receive emails on Goldy+anything@gmail.com
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• But this trick is too old, and people can easily judge your real email id by removing the part after +
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• It's ok to use if you use @gmail.com, but there is a better way if you have signed up for Google Workspace.

Catch All Method(Smart Way)

• You main email id is you@yourdomain.com and you created catch all account as shown in the video above
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• You can now use any email id, it just has to end up in @yourdomain.com
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• No one can guess you real email id now, much better than playing with Gmail’s + method
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• When you sign up for things which need email id, but you really don’t want to give your real one, just give whatever@yourdomain.com, and once done, create a filter to auto delete emails coming on this email id.
  
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6. RECIPIENT ADDRESS MAPPING

Watch me create 2000 FREE email addresses in Google Workspace (formerly G Suite) for sending and receiving emails in less than 6 minutes with this hidden feature, this will help you save by creating free emails in addition to G Suite promo code.

• If you are a non technical person, then please do not get scared by looking at this technical term “Recipient address map” it's not my fault, google named it like this.
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• I’ll make it easy for you to understand it (and of course use it) to save some money with it.
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• Once you understand it well, you can really save good money, so let's go for it
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• Google has a feature (which very less knows about, and you’ll not be one of them after today:) called “Recipient address mapping” which is hidden in the Control Panel which you get access to being a suite administrator when you sign up for Google Workspace.

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Understanding Recipient address map-:

• Think of it like a spreadsheet with 2 columns, where
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• Column 2 = Your Actual Google Workspace email id for which you pay every month to Google.
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• Column 1 = Your Nick Name (for this you do NOT pay to google, but google let you receive any email sent to your nick name in your main (column 1) mailbox

So I know, you might have got some idea now, but to make sure you get it right, here is an example
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Let say you are just starting up your business and like a passionate business owner, you would love to be perceived as a professional (or kind of big) business, by creating different email addresses such as yourname@yourdomain.com, anothername@yourdomain.com, support@, sales@, helpdesk@ etc, but it will be just you behind the scenes.
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In this case, you can buy one license which will be your primary Google Workspace mailbox (with using Google workspace business starter or business standard plan promo code).
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Then put other accounts as nick names in recipient address table, and now you are free to give these emails addresses to your network, because when people send emails to any of your ids, it will come right in your primary mailbox.
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But wait, what about replying?

• So here is the way you can do just that, google offers something called “Send Mail As”, it is a feature (if setup correctly) which let you send (or reply) from nick names too.
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• And you can also set it up in a way, that you don’t have to choose it manually all the time, rather it automatically sends from the email id to which the email was actually sent.
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• Note-: you will always have the option to choosing from email id (primary or nick name) you want to send from.
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• So let us see how to configure this hidden gem called “Gmail Send Mail As”, here is an easy step by step video to set it up

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7. SWITCH TO A GOOGLE WORKSPACE (G SUITE) RESELLER

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Though the Google Workspace Promo Code for U.S got you 10% discount by now, but what if you in your second year of Google Workspace sign up?

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What if you are an existing customer where Google Workspace starter or standard promo code won’t work for you?

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Most of the businesses do not even know that Google has resellers who are specialized in transitioning you to Google Workspace and get most out of your investments in it and can also help you save money.

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Even if there are no coupons code for business available for your country or even if you are an existing Google Workspace customer.

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Google Partners (Google Workspace Resellers) get 15% to 30% recurring commissions on workspace licenses, and based on the number of licenses you need, they should be able to through some discounts to you.

• Google Workspace Setup as per Google’s best recommended practices
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• Data Migration from your email server to Google Workspace (such as emails, calendar and contacts).
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• Change Management (including “Communications management”, “Training Management” and “Support management”)
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• Security, Mobility, Integrations etc
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• They can also offer you G Suite promo code

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But there is a good chance for you to save money here...

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Yes! there is a good chance for you to save money here and also get personalized and expert support to use Google Workspace at its best

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You can contact any Google Workspace Reseller (here is a Google Partner directory) mentioning that you have already signed up for workspace (consuming G Suite coupon code) and wondering if you can get some discount if you transfer your account to them.

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In most of the cases, you should be able to get around 5% to 10% discount on your Google Workspace , making it a win-win as reseller will still get 10% margin even after giving 10% to you which will be a decent savings second year onwards when you can’t save with Google Workspace Promo Code.

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Note-: You need to make sure that the reseller you are signing up with is credible + has active Google partnership + Expertise + may be a few case studies.

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OK, so if you have been following so far, you would have reduced (or at least in position to reduce) your Google Workspace monthly bill substantially.

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Let’s move on and cover couple of more saving to save

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8. DO YOU QUALIFY TO GET GOOGLE WORKSPACE FOR FREE?

I have seen sometimes businesses straight away jump to buy Google Workspace with G Suite coupon even if they can get it for free or at very high discount.

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In case if you are an educational institute, you might be qualified for “Google Workspace for Education” which provides unlimited number of users with ZERO cost, here is the criteria provided by Google -: Eligibility criteria for Education by Google.

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Also, if you are a non profit organization with 501 3 C status you can also qualify for it, however its free upto 3,000 users, and if you have more than 3k users, you can get 66% discount

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Here is detailed criteria Eligibility criteria for Non Profits by Google

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9. KEEP AN EYE - REVIEW YOUR USAGE

• Would this new user need and email id and password to login to new mailbox OR just needs a way to send and receive emails?
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• Can I better a Google Group and configure “Send Mail As”?

• If the user has left, and a new one is joining, should i simply rename a user from oldemployee@domain.com to newemployee@domain.com as this will retain old employees data too (including Gmail emails, Google Drive documents, Google+ pages etc)
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• will it take a couple of months to replace the left employee? if yes, better to back up his data and delete the mailbox, and create one when new employee joins in

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How to use Google Workspace Promotion Code

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Step 1 - Login to Google Workspace Admin Console

• To apply your Google Workspace Promo Code, Login to your Google Apps Admin console by visiting admin.google.com and login in with your administrator credentials.
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• There are 3 possible ways to login to your Admin console, if you aren’t sure, watch the video for instructions.

Step 2 - Go to Billing Section

• Now after login to Admin console, go to billing section by either clicking on the “Setup Billing” button on the dashboard of your Google Workspace Control Panel or by click on the big Billing icon
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• Look at the screenshot for reference

Step 3 - Select Your Payment Plan

• You will find Flexible and Annual plan, choose the one you want to go with, Google Workspace promotion code will work with both the payment options assuming promo codes are available for your country, so choose your country correctly.
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• Note-: Google only offers 10% discount on workspace starter and standard plans, not discount on enterprise plan.

Step 4 - Enter Your Google Workspace Promo Code

• Click on the “Promotion Code” link and enter your promo code.
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• If it says, “The promotion code you entered is not valid or invalid code,” that means you are signing up for Google Workspace Standard plan and putting starter plan promo code or other way.

Step 5 - Confirm Google Workspace Promo Code has been applied

• And now the final step -: You should see the message "If you see the message "10% off each month for 12 month(s).

• Which sounds a bit confusing, but that means your Google Workspace promo code has been applied and you will start seeing 20% discount on your coming 12 monthly invoices.